GOVERNMENT ADMINISTRATION CLERK

ADMINISTRATION CLERK: REGISTRY
Chief Directorate: Metro District and Health Services
SALARY : R152 862 per annum
CENTRE : Victoria Hospital

REQUIREMENTS : Minimum educational qualification: Senior Certificate (or equivalent). Experience:
Appropriate experience in Medical Records, Registry and Transport department.
Inherent requirements of the job: Willingness to work shifts and overtime.

Willingness to rotate and/or relief personnel. Valid (Code B/EB) driver’s licence.
Competencies (knowledge/skills): Good interpersonal and communication skills
(verbal and written) in at least two of the three official language of the Western
Cape. Computer literacy. Knowledge of Clinicom. Ability to work under pressure.
Note: No payment of any kind is required when applying for this post.

DUTIES : (key result areas/outputs): File documents in the applicable file neatly in
chronological order. Manage Registry; Operating of the franking machine
processes smoothly and efficiently. Record file movement on Clinicom. Draw files
on request and obtain patient files according to appointments for the following day.
File patient related documents. Manage transport department. Submit the monthly
statistics on time to the GG Garage (I-Fleetman).

ENQUIRIES : Ms Y Nelukalo, Tel. No. (021) 799-1123

APPLICATIONS : To the Chief Executive Officer: Victoria Hospital, Private Bag X02, Plumstead,
7801.

FOR ATTENTION : Ms N Petersen

CLOSING DATE : 09 February 2018

POST 03/238 : ADMINISTRATION CLERK: REGISTRY
Eden District
SALARY : R152 862 per annum
CENTRE : Beaufort West Hospital

REQUIREMENTS : Minimum educational qualification: Senior Certificate (or equivalent). Experience:
Appropriate experience in a registry and/or archives environment. Competencies
(knowledge/skills): Ability to communicate in at least two of the three official
languages of the Western Cape. Computer literacy (i.e. MS Word, Excel and
Outlook). Knowledge of policies regarding registry and archives. Knowledge of
working with confidential documents. Ability to effectively multi-task, function
independently and under pressure. Note: No payment of any kind is required when
applying for this post.

DUTIES : Key result areas/outputs: Open, sort, distribute and frank mail. Efficient and
confidential handling of mail. Open, close, archive files and identify files to be
disposed according to National Archives Act, Act 43 of 1996.Effective
management of registry equipment and effective support of the Human Resource
functions. Maintain updated registers. Order goods/stationary and completion of
LOGIS documents.

ENQUIRIES : Mr EJ Jewel, Tel. No (023) 414-8291

APPLICATIONS : The District Manager: Eden District Office, Private Bag X6592, George, 6530.

FOR ATTENTION : Ms S Pienaar

CLOSING DATE : 09 February 2018

ADMINISTRATION CLERK: ADMISSIONS
Central Karoo District
SALARY : R152 862 per annum
CENTRE : Beaufort West Hospital

REQUIREMENTS : Minimum educational qualifications: Grade 12/Senior Certificate. Inherent
requirement of the job: Prepared to work 12 hour shifts (which include night duty,
weekends and public holidays) and work overtime on short notice. Experience:
Appropriate experience of patient admissions. Competencies (knowledge/skills):
Ability to execute duties accurately and thoroughly. Ability to work under pressure.
Effective communication in at least two of the three official languages of the
Western Cape. Computer literate. Note: No payment of any kind is required when
applying for this post.

DUTIES : (key result areas/outputs): Admit and register patients. Ensure availability of
patient folders. Patient assessment and accurate data recording. Accurate
collection and safekeeping of state money and patient valuables. Patient enquiries.
Ensure accuracy of accounts. Filling of patient folders and documents on a daily
basis.

ENQUIRIES : Mr R Maritz, Tel. No. (023) 414-8200

APPLICATIONS : The District Manager: Eden District Office, Private Bag X6592, George, 6530.

FOR ATTENTION : Ms S Pienaar

CLOSING DATE : 09 February 2018

POST 03/246 : ADMINISTRATION CLERK: ADMISSIONS
Overberg District
SALARY : R152 862 per annum
CENTRE : Caledon Hospital

REQUIREMENTS : Minimum educational qualification: Senior Certificate (or equivalent). Experience:
Appropriate administration experience. Inherent requirement of the job:
Willingness to work shifts to meet the operational requirements of the hospital.
Competencies (knowledge/skills): Computer literacy (MS Windows: Word and
Excel). Knowledge of CLINICOM, PCHIS and Admission related systems.
Administrative duties. Knowledge of record keeping procedures. Ability to
communicate in at least two of the three official languages of the Western Cape.
The ability to accept accountability and responsibility and to work independently
and unsupervised.

DUTIES : (key results areas/outputs): Admission of patients, maintain patient appointments
and schedule appointments for patients. Record keeping, filing and retrieving of
folders, tracing of old folders and compiling of new folders, archiving and
destruction of folders. Complete registration, accounts in respect of arrears, fees
and transport. Responsible for revenue control which include receipt of money,
issue of accounts and safekeeping of patient’s valuables. Collate patient statistics
and reconciliation with Para-medical department records. Responsible for handling
telephonic and personal enquiries. Effective support to supervisor and colleagues.

ENQUIRIES : Ms Z Boshoff, Tel. No. (028) 212-1070

APLICATIONS : The District Director: Overberg District Office, Private Bag X07, Caledon, 7230.

FOR ATTENTION : Ms A Brits

CLOSING DATE : 09 February 2018

POST 03/247 : ADMINISTRATION CLERK: ADMISSIONS
Cape Winelands Health District
SALARY : R152 862 per annum
CENTRE : Phola Park Clinic

REQUIREMENTS : Minimum qualification requirement: Senior Certificate (or equivalent). Inherent
requirement of the job: Valid (Code B/EB) driver’s licence. Competencies
(knowledge/skills): Language proficiency in at least two of the three official
languages of the Western Cape. Good interpersonal and communication skills.
Computer literate (Windows, Excel, Delta9 or PHCIS). A course in Basic Routine
Health Information System for Data Capturers. Note. No payment of any kind is
required when applying for this post.

DUTIES : (key result areas/outputs): Supportive administration functions. Register patients
on the Patient Administration System (PHCIS). Responsible for folder
management: file, retrieve, archiving and disposal of folders. Maintain patient
appointment system. Responsible for effective management of communication
(telephonic enquiries). Data management and capturing.

ENQUIRIES : C Solomons, Tel. No. (021) 862-4520

APPLICATIONS : The Primary Health Care Manager: Drakenstein Sub district, Private Bag X3043,
Paarl, 7620.

FOR ATTENTION : Ms A Hall

CLOSING DATE : 09 February 2018