Junior Events Coordinator Job – Henley and Partners South Africa 2018

Henley and Partners South Africa – Junior Events Coordinator Job 2018

Job description

Henley & Partners, the global leader in residence and citizenship planning, is looking for a passionate, enthusiastic and hard working Junior Events Coordinator with a minimum of 1-year work experience to join its global marketing department in Cape Town.

The marketing department consists of five divisions: brand, events, PR, publishing and IT. The role will report to the Events Manager.

Job purpose

The Junior Events Coordinator will be responsible for ensuring all logistical, marketing and partner requirement activities leading up to the event are completed within the allocated timeframe, for event deliverables to be met with ease. He/She will implement activities to support high-quality, seamless events which meet and exceed delegate, sponsor/exhibitor and staff expectations. This requires the ability to work on multiple projects at once and manage event implementation activities across a number of countries and work with international suppliers.

Key resposibilities

The role will be required to support the Events Manager in all aspects of event production, within the following areas of the production cycle:

Logistics:

• Assist the Events Department in selecting, negotiating and liaising with event venues, including but not limited to catering,          accommodation, time and space requirements
• Manage external suppliers related to the logistics function, such as audio-visual suppliers, printers, branding and events companies, stand builders (if required), government agents and continuing professional developments agencies
• Negotiate, liaise and manage suppliers’ rates, deliver and quality

Marketing:

• Timeous execution of pre-event marketing, administrative and logistical tasks
• Manage other teams’ inward delivery (Design, IT, Brand, PR and Copy)
• Ensure all events hosted or participated in are fully supported based on the business marketing requirements. Including:
• Content creation for event communication
• Website updates (briefing into IT department and managing output)
• Digital invitation and support material production and delivery (managing with design department and ensuring accurate output)
• Social media campaigns (propose strategy, manage content plan, track effectiveness and report back on the campaign)
• Collateral sending and tracking for on-site use (requesting and packaging collateral, sending to venues and tracking delivery)
• Track success of support campaigns and report back on these campaigns
• Manage the production and delivery of all required marketing collateral for events (both digital and print)
• Assist with all brand building requirements for all events globally
• Deliver branded materials (digital and print) to partner organizations and regional offices, pre-event (programs, html invitations, etc.)
• Ensure the corporate website is always accurate and updated with the latest events
• Deliver clear and accurate briefs for all projects

Minimum qualifications and professional experience required

• Diploma or bachelor’s degree in commerce, marketing, arts or communications/PR
• One+ years of experience in marketing with an event production/product activation/logistics background
• Positive track record and past success as the marketing assistant/events coordinator for a multi-national company, ideally in a business-to-business environment, related to the premium brands industry

Additional requirements

Mobility

• Ability to go to suppliers on behalf of the company

Company Description

Henley & Partners Group is the global leader in residence and citizenship planning. Each year, hundreds of wealthy individuals, families and their advisors rely on our expertise and experience in this area. Our highly qualified professionals work together as one team in over 28 offices worldwide. The concept of residence and citizenship planning was created by Henley & Partners in the 1990s. The firm also runs an industry-leading government advisory practice. We have raised more than US$ 6 billion in foreign direct investment and been involved in strategic consulting and the design, set up and operation of several of the world’s most successful residence and citizenship programs.

Requirements

• Excellent command of English
• Competent in Microsoft Office
• Strong time management skills
• Good interpersonal and communication skills
• Highly organized
• Excellent attention to detail, in every aspect of work
• Adaptable with quick-thinking
• Problem solver
• Ability to perform under pressure
• Sense of urgency
• Proactive and self-motivated
• Good sense of professionalism and business conduct